Christian Alliance P.C. Lau International School (CAPCL), a non-profit making school wholly owned by Kowloon Tong Church of the Chinese Christian and Missionary Alliance, invites applications from potential applicants to fill the following position:
Executive Secretary cum Administration Officer
Job duties
Responsible for a full spectrum of secretarial and administrative support for School Board and Head of School
Manage diaries, scheduling appointments, preparing correspondences, reports, proposals, etc. for School Board and Head of School
Coordinate appropriate follow-up actions on behalf of School Board and Head of School
Attend meetings and preparing minutes
Deal with enquiries from parents and visitors
Manage filing systems
Provide administrative support to meet the needs of the school, playing an active role in the smooth running of the school office.
Support office duties that include answering basic phone enquiries, responding to CARE emails, preparing transcripts and supporting other school events
Support and assist with the reception desk and handle all enquires (phone and in-person) from visitors, students, prospective and existing parents, particularly during the lunch hours of other team members.
Assist in student supervision when needed
Support and assist the administrative duties of CARE team members when needed
Support to correspond with EDB, ED, Alberta Education and Parent Support Group, etc
Assist in admissions-related activities such as ISF, info sessions, admissions interviews, etc.
Upload information for Alberta Education such as school profile, Alberta student number
Build and maintain great relationships with students, parents, colleagues and Board members
Assist in ad-hoc projects and others administrative duties as required
Job Requirements
University degree in Business Administration or related disciplines
At least 3 years solid secretarial and administrative experience, preferably in education sector
Experience as a Secretary/ Personal Assistant to School Administrators is highly preferred
Excellent time management and organization skills, especially the ability to prioritize and multitask
Proactive, positive, detail-minded and self-motivated, having a strong sense of responsibility and ethics
Hands-on, trustworthy, reliable, possess integrity and respect for confidentiality
Able to work positively, independently and under pressure
Effective and professional communication abilities
Excellent command of written and spoken English and Chinese (Cantonese and Putonghua)
Professional writing capabilities, including emails, minutes, letters and other related reports, documents and correspondence
High proficiency in computer applications such as MS Office and Google Apps
Good customer service and interpersonal skills and be a good team player
Effective Date of Employment
The starting date for this appointment is 2 June 2025.
APPLICATION PROCESS
Applications including a cover letter, full resume, Employment Application Form, academic certificates and employment reference letters should be submitted in PDF format by email to recruit@capcl.edu.hk or by post to the following address:Human Resources ManagerChristian Alliance P.C. Lau Memorial International School2 Fu Ning StreetKowloonHong KongShortlisted candidates will be invited for interview by video conference or in person. All personal data collected will be kept in strict confidence and would only be used for recruitment purpose, please refer to School's Personal Data Collection Policy for details.
